SCCE's 2012 Annual Compliance and Ethics Institute
Terms and Conditions
To ensure your exhibiting experience at SCCE’s Annual Compliance and Ethics Institute is successful, read the following rules and regulations carefully. By submitting an exhibitor registration form you agree to abide by these and any other rules and regulations set forth for this event.
Booth Space Assignments
Space assignments are based on a priority point system. Space assignments are based on the following criteria:
- Participation in past SCCE meetings
- Sponsorship of past SCCE meetings
- SCCE Corporate Membership
- Date SCCE receives your exhibitor application (tie-breaker)
A priority point list is created prior to each year’s space assignments in descending order from highest point total. The company with the highest point total will be assigned first, followed by the consecutive companies in descending point total order for those exhibit registrations received by June 1, 2012. After June 1, exhibit space is assigned on a first come first serve basis (as orders are received).
Exhibit Staff
Each 10' x 10' exhibit space includes two exhibit staff badges. These badges provide access to the exhibit hall only. All exhibit staff must register and wear their badges for admission into the exhibit hall. Lunch is NOT provided, but continental breakfasts, refreshment breaks, and the receptions are held within the exhibit hall, and exhibit staff is welcome to the served food and beverages during these events. Additional exhibit staff badges can be purchased for $350 per person. Exhibitors are entitled to purchase up to two full conference registrations at the discounted rate of $600 each. Name badge and registration forms must be received by SCCE no later than Monday, September 10, 2012, to ensure badges are printed prior to the event. Discounted registration forms will be included in your exhibitor services kit.
Payment
A 50% deposit is required for each 10' x 10' booth space ordered. Remaining balance must be paid no later than Monday September 10, 2012.
Failure to Occupy
Space not occupied by the close of installation (unless previous written arrangements are made) will be forfeited by the exhibitor. SCCE may resell, reassign or use the space. If display equipment is available, SCCE may choose to have the exhibit erected at the exhibitor's expense. The exhibitor is not relieved of the obligation to pay the full exhibit price.
Meeting Cancellation
It is mutually agreed that in the event of cancellation of the 2012 Compliance and Ethics Institute due to acts of God, war, terrorism, natural disaster, strikes, civil disorder, curtailment of transportation, government regulations, or other emergencies making it inadvisable, illegal or causes which would prevent its scheduled opening or continuance, then and thereupon, this agreement will be terminated. SCCE shall determine an equitable basis for the refund of such consideration of expenditures and commitments already made.
Cancellation of Booth Space
SCCE must be notified of exhibitor cancellation in writing. A cancellation fee of $1000 per 10' x 10' exhibit space will be charged to an exhibitor who cancels their contract before Monday, September 10, 2012. No refunds will be made after this date.
Fire Protection
All exhibits must conform to fire laws, health regulations, electrical codes, and other ordinances of the local fire department. All materials used in the exhibit hall must be flameproof and fire resistant. All materials are subject to the inspection of the local fire department and their regulations shall govern. Any exhibits or parts thereof found not to be fireproof may be ordered dismantled. Enclosed ceilings are not permitted in the exhibit hall. The hotel reserves the right to dismantle any exhibit it feels does not conform to the fire laws, health regulations, electrical codes, and other ordinances of the local fire department.
Security
SCCE will employ a reputable security service and will take reasonable precautions to safeguard exhibitors’ property. However, the SCCE, the Hotel and decorating company assume no liability whatsoever for the loss, theft or damage, of property belonging to any exhibitor, their agents, employees, business invitees, visitors or guests. Every exhibitor should have a certificate of insurance for general liability in their possession at the conference.
Liability
Exhibitors shall protect, save and hold SCCE, and their officers, directors, employees, and agents; the hotel in which SCCE meetings are being conducted and all agents and employees thereof; and show management and its officers, directors, employees and agents (hereinafter collectively called “Indemnities”) forever harmless from any damages or charges imposed for violations of any law or ordinance, whether occasioned by the negligence of the exhibitors or those holding under the exhibitors and further, exhibitor shall at all times protect, indemnify, save and hold harmless the Indemnities against and from any and all losses, costs damages, liability, or expense (including attorney’s fees) arising from or out of or by reason of any accident or bodily injury or other occurrences to any property, person or persons, including the exhibitor, its agents employees and business invitees, which arise from or out of or by reasons of said exhibitor’s occupancy and use of the facilities, or any part thereof.
Certificate of Insurance
The SCCE does not provide insurance for exhibitor’s property. Exhibitor must insure their exhibit materials, goods, and/or equipment against theft, damage by fire, accident or loss of any kind.
Exhibit Services Kit
SCCE will send each exhibiting company an exhibit services kit. Contents include exhibit equipment rental options, shipping, electricity, audiovisual and other information related to administering your exhibit at the meeting.
Damage to Property
The exhibitor is liable for any damage caused to hotel floors, walls, or columns or to booth equipment or to other exhibitors’ property. The exhibitor may not mar, tack, make holes or apply paint, lacquer, adhesives, or other coating to hotel columns and floors or to booth equipment.
Americans with Disabilities Act
Exhibitor represents and warrants (i) that its exhibit will be accessible to the full extent required by law; (ii) that its exhibit will comply with the American with Disabilities Act (ADA) and with any regulations implemented by the ADA; and (iii) that it shall indemnify and hold SCCE harmless from and against any and all claims and expenses, including attorneys’ fees and litigations expenses, that may be incurred by or asserted against SCCE, its officers, directors, agents, or employees on the basis of the exhibitor’s breach of this paragraph or noncompliance with any of the provision of the ADA.
Promotion During Conference
Exhibitors are reminded not to place brochures, stickers, signs, posters or marketing materials anywhere other than within their own booth space. Likewise, exhibitors’ representatives are not allowed to distribute brochures, invitations, etc., anywhere than within their exhibit space. This is unfair to the other Exhibitors and an inconvenience to visitors.
Infringement of Common Areas
All equipment, promotional material, furniture or exhibits are to be placed within the perimeters of Exhibitor’s own booth/space. Exhibitors are NOT allowed to put up any posters or promotional material in common areas; ex: pillars, walls, partitions, panel, tables, etc. |
